In today’s business world we are so dependent on emails therefore it is important for us to follow certain Business Writing tips.
Most business people have very little experience with writing. While those with business degrees probably did a bit of writing in school, it’s rarely stressed in business programs, and learning to write well is hardly the driving force behind most people’s desire to go to business school. Spending some time to improve your writing can result in a marked improvement in your promotional prospects and client building.
1. Avoid Jokes and Clichés
Jokes and Cliches should be avoided when writing a formal email. Adding jokes to your content will make you look unprofessional, therefore it is best to be avoided. There are certain phrases that are overused in the corporate world, it is better not to add it to an email.
2. Curb your enthusiasm –
Business writing is not the same as texting or instant messaging, where emoticons run rampant and it’s acceptable to use acronyms like LOL after every sentence. While it’s OK to write casual emails to your co-workers, avoid overusing exclamation points and excessively friendly wording like xoxo or smiley’s(emoticons). Avoid “cutesy” language in a professional email.
3. Use Active writing instead of Passive writing –
Use the active voice instead of the passive voice to sound more assertive and powerful. For example, not “The report was submitted by the team lead to the CEO,” but “The team lead submitted the reports to the CEO.” Using Active writing is direct and professional.
Subject followed by the verb and then followed by the object.
4. Keep a check on grammar and spelling errors –
Believe it or not, silly grammar mistakes or spelling errors can doom business relations. Clients and business associates notice when your letters aren’t proofread. Grammar is a necessary skill for composing effective business letters, e-mails, and memoranda.
5. Do not use Slang terms or offensive words –
English slang is hard to properly translate. The intended meaning often is lost in the translation. In some instances English slang can actually be translated into something offensive, which is not good for business relations. Slang terms are fun to use in a casual environment but please avoid it in the professional world. Also one should not use profanity or offensive words that will offend people and spoil business relations.
In conclusion, you should always do what you have to in order to convey pertinent information in your business writing. It usually is beneficial to have a professional tone in writing that pertains to your business